Website
Privacy Policy
Date: 2/18/2021
/ PRIVACY STATEMENT
TA Services has created this security and privacy statement in order to document and communicate its commitment to doing business with the highest ethical standards and appropriate internal controls.
We respect your privacy. Information you entrust to TA Services will be handled with the greatest care, and TA Services will not use the information in ways to which you have not consented or is not required by law.
/ POLICY SCOPE
This section explicitly defines the websites and domains covered by this posted privacy policy. If your privacy policy applies to all your websites:
Sites Covered by this Policy – This Privacy Policy applies to all TA Services-owned websites and domains, and our wholly owned subsidiaries.
Links to Other Sites – To the extent this site contains links to other sites, TA Services is not responsible for the security or privacy practices of these sites, the products or services offered by these sites, or the content appearing at these sites. TA Services does not endorse any of the products or services marketed at these other sites.
/ WEBSITE INFORMATION GATHERING
TA Services recognizes the importance of keeping your information confidential. We always take great care to protect what you entrust to us. TA Services is committed to protecting the privacy of visitors to our website.
Personal Information Gathering – We do not automatically collect personally identifiable information (PII) about our website visitors. We may record the Internet protocol (IP) address of the computer you are using, the browser software used, the operating systems used, and the websites from which our visitors link directly to our site. We aggregate and use this information to determine how many visitors we have to different pages on our website, to detect and correct systems problems, and to improve the usability of our website.
This information is not connected to individual names or personal identities.
Explicit Information Gathering – You can examine our entire website without providing any information whatsoever. Our website’s request-for-more-information form requires users to give us contact information. This information is used to provide information to those who inquire about our products and services, to ship orders, to bill orders, and to handle related business matters. This information is also used to get in touch with customers when necessary. From time to time, the information gathered through this site will be used to notify you about products and services that we think will be of interest to you.
Covert Information Gathering – Our site does not covertly capture information regarding the specific activities of any particular user. We do not have any arrangements with any other sites to track or monitor user activities on the Web. Our site does, however, produce reports that permit us to view your activity on our site in anonymous or aggregated form. We do not use cookies, web bugs, or any other active content mechanism to capture or maintain information about users without their prior consent. The only personal information that we capture has been specifically submitted to us through the request-for-more-information form.
We do not store any persistent information on your computer.
This section describes the organizations use of tracking technology, including web “bugs” and cookies. If you use cookies, describe how your organization uses cookies and what you do with the information gathered. Explain that if the user has set their Internet browser to reject cookies, access may be denied to secure areas of the website. Most modern websites use cookies, so verify this with your web development team if you think the organization does NOT use cookies.
Cookies and Web Bugs – At this time, we do not use cookies on this site. If this changes, this policy statement will be updated to disclose how TA Services uses cookies and for what purpose.
Personal Information Usage – When you disclose personal information to us that is where it stays. The only exception involves disclosure to the government according to normal business practice, for instance for the collection of taxes, and according to the orders of a court, for example responding to a subpoena or search warrant. We do not sell, rent, trade, lend, or otherwise transfer such personal information to affiliates, subsidiaries, sister companies, holding companies, parent companies, strategic partners, or any other organization.
/ CHILDREN
Precautions for Children – TA Services does not attempt to collect personal information from children, and we do not provide services to children. The TA Services website is not directed to children under age 18, and we do not knowingly collect personal information from children under age 18. If a child sends personal information to us, and this information can be identified as originating from a child, the information will be deleted. We cannot always determine which information originates with a user that is a child. We do not maintain databases about children.
/ EMAIL LIST PRIVACY
In this section the organization explicitly describes the policies and procedures for using electronic mailing lists, including the gathering, storage and sharing of names. Organizations sending unsolicited email messages may be in violation of the CAN-SPAM Act.
Opt-in Email Lists – We use email lists that we have assembled from people who have indicated they want additional information about our services. Additionally, we use email lists that are comprised of people who have requested additional information about services similar to those TA Services provides.
If you purchase email lists from marketing companies, specify the name of the marketing company and how that information is handled.
Third Party Email Lists – TA Services periodically purchases email addresses and other contact information from (vendor name) for the purposes of marketing and selling our products and services.
Note: If you place individuals on your email list that have not specifically requested this via your opt-in web form, indicate this in the policy. For example:
Personal Contacts: TA Services personnel frequently give presentations at conferences and seminars; write books, articles and newsletters; and participate in similar types of group and individual communications. We often receive business cards as well as requests for additional information or help with risk related issues. When we receive requests for information or help in person, from our website from information volunteered by our website visitors, or from conferences from people indicating they want more information about our type of services, we will place these individuals on our contact list.
If you use another company to electronically distribute materials, indicate that personal information will be transferred to them for delivery.
Third Party Product Distribution – We use (distributor name) to distribute our (product).
We provide (distributor name) with the names and email addresses of our subscribers to facilitate distribution; we do not give them access to any other personal information. While we take steps to protect the confidentiality, privacy and security of personal information communicated to (distributor name), their activities are not subject to the exclusive control of TA Services and they are not subject to this privacy policy. Please see (distributor name)’s privacy policy, (distributor’s privacy policy website address), to learn more about how they protect personal information.
Email List Privacy – With the above exception, TA Services does not sell, rent or share our email lists with any other third parties. We do not link our email lists to any other databases. We do not store emails or individual information on our web server. All personally identifiable information is stored on servers behind our firewall.
Third Party Access to Your Personal Information
If you outsource or use vendors to process personal information, outline what type of access the third party is given, why they are given access, and what they do with the information.
Third Party Access to Personal Information – TA Services may use third-parties to process your personal information. In these cases, the information is only used for TA Services business purposes. TA Services contractually prohibits these vendors from using your personal data for any other activities, and from disclosing, selling or leasing them to any other parties.
/ THIRD PARTY ADVERTISING
If your website contains third party ads, indicate if personal information is collected through the ads, and how the third party uses personal information provided to them through the ads (whether it is collected or used in any other way). The United States Federal Trade commission has issued guidance that encourages organizations to disclose if they use software for behavioral targeting.
Third Party Ads – Certain pages of our website may contain advertisements from third parties not affiliated with TA Services. These advertisements may collect your IP address if you click on the ads. Otherwise, they do not collect personal information.
If your website uses behavioral targeting, include text that notifies customers that their web surfing habits are being tracked. According to the FTC online behavioral advertising means the tracking of a consumer’s online activities over time – including the searches the consumer has conducted, the web pages visited, and the content viewed – in order to deliver advertising targeted to the individual consumer’s interests. This definition is not intended to include “first party” advertising, where no data is shared with third parties, or contextual advertising, where an ad is based on a single visit to a web page or single search query.
Behavioral Targeting – In order to better serve customers via our website, TA Services uses software to track online behavior of website visitors, including their visits to other websites. This information is used to solely to distribute content that is more relevant to website users, and it is not stored or sold to any third parties.
If you use a third party organization to certify the privacy of your website, indicate the organization’s name (for example, TRUSTe, BBB Online, and so on.) Include any information that details the level of your privacy, how long you have had the privacy certification, and so on.
Third Party Certification – TA Services uses the (TRUSTe) service to validate the privacy policies on this website. Website visitors can verify our status by clicking on the TRUSTe logo on the website.
Compelled Disclosure – There may be times when we are required by law to disclose the information that you have submitted. Unless we are legally prohibited to do so, we will do our best to provide you with notice that a request for your information has been made to give you an opportunity to object to the disclosure. If you do not challenge the disclosure request, we may be legally required to turn over your information.
/ WEBSITE SECURITY
Security Measures – Our site is protected with a variety of security measures such as change control procedures, passwords, and physical access controls. We also employ a variety of other mechanisms to ensure that data you provide is not lost, misused, or altered inappropriately. These controls include data confidentiality policies and regular database backups.
Be explicit about your encryption policy. If you do not encrypt information that is submitted from your website, indicate that. If you do encrypt information, indicate the type of encryption used.
Encryption Policy – Please be aware that the information you send to us in the information request form, privacy information request form, or in an email message will not be encrypted. Do not send any confidential information within clear text forms or email messages. If you want to give us confidential information, please call us at the number given at the bottom of this page.
If you encrypt information that is submitted from your website:
Encryption Policy – We use (type of encryption, such as SSL, SHTTP, etc.) encryption to protect the information you submit to us.
Indicate your policy on the storage of PII on your web server. If you do store PII on your web server, specify the type of information stored on your web server and the level of security associated with it. If you do not store information on your web server:
Storage of Personally Identifiable Information (PII) – We do not store any personally identifiable information on our web server.
Be sure to specify who will ensure the level of privacy your policy promises. For example:
Accountability – Information security personnel ensure the security of the information we process and store.
Indicate if your organization has policies and procedures covering who has access to the collected PII and how the PII must be protected. For example:
Policies and Procedures – TA Services has internal policies and procedures to limit access to your information to only those who have a business need to view it.
Sensitive Communicating Via Email and Web Page
If you have communication fields available on your website that are encrypted, specify which fields or pages are encrypted.
Sending Confidential Information – Websites visitors must not use this site to submit confidential information to TA Services. To arrange for the delivery of highly sensitive information, contact TA Services directly by calling (phone number) to communicate any confidential information.
(Alternate in case these pages are available)
Collecting Confidential Information – TA Services will always use encryption when collecting personal information via web forms. Website users can identify these forms by looking in the address bar of the browser, where the “https” in the URL indicates a secure connection. Site users can also view the “padlock” icon within the browser window. A closed padlock [insert image] indicates an encrypted connection.
/ YOUR PERSONAL INFORMATION
Access to Personal Information – We make every effort to keep our records accurate. We will make appropriate changes when you notify us. If you want to view, update or delete the information we have about you in our database, please fill out our privacy information request form. We will follow procedures to verify your identity before providing this information to further protect your privacy.
Your Opt-In and Opt-Out Decisions
Product Information – If you would like to receive information regarding our services or publications, please fill out our information request form.
Privacy Policies – If you have a question about our privacy practices, please fill out our privacy information request form.
Email Lists – If you are currently on our email list and wish to be removed, please send an email to [email protected].
Privacy Policy Changes
In this section you specifically notify customers about changes to this policy and how they can be notified of changes.
Policy Change Notice – We may occasionally make changes to our privacy policy to reflect changes in legal and regulatory requirements, or as necessary as we upgrade or modify our technology, applications and service offerings. We recommend you visit our site to review our privacy policies occasionally.
Optional Best Practice (Add to previous paragraph): (NOTE: If you plan to notify your customers of privacy policy changes via email, make sure the request form is available for them to fill out on your website.)
Email Change Notices – If you prefer, we will be glad to send you an email notice whenever the policy is updated. Please fill out our privacy information request form (insert link) if you would like to be notified via email.
/ CONTACT INFORMATION
Your organization may wish to provide two different channels for communication: one for questions of customers about their own data, and another for general questions about the privacy policy itself. Many organizations will want to consolidate these into one set of contact information. Others who anticipate a large volume of queries from customers may wish to establish a separate mechanism to avoid customer confusion.
Customer Information Requests – With respect to this website, there are two options regarding your personal information. If you wish to contact us about our products or services, then you need to disclose your contact information so that we can service your request. If you wish to remove your name and related information from our contact database, we will promptly take action to comply with your request. We are pleased to process address error correction notices and address change requests through any of the following channels:
¨ Sending electronic mail to [email protected]
Privacy Policy Questions and Problems: If you have any specific questions or concerns about our privacy policy or practices, including any suspected potential disclosures of your personal information, please use the following contact information: